The Ridgefield Art Association
Dedicated to enriching the Arts in our Community  
Sponsorships  Exhibits  Events  Education  Mentoring

NOTE:  Each year we update this application.  Each year's show dates will be scheduled and posted in January of that year.  

Here is last year's application:

May 3rd and 4th, 2013

1. Name: ________________________________________________________________
E –Mail: _______________________________________
Street Address: ________________________________________________________
Phone: ________________________________________
City _________________________________State: __________ Zip: _________________

2. Media: ______________________________________________________
WA State Tax ID #:__________________________ needed to exhibit at show. Please note contact info* below for temp. ID number if you don't have one. (It's easy online, really.)

Artist Name:_______________________________________________
Show location: 210 North Main (please don’t send money to this address)
Ridgefield, Washington 98642
Entry fee received:________________________
Space #___________Inventory#_____________the show)
3. Cost to join Ridgefield Art Association $30 $_______________
(If you paid dues in Oct-Jan you do not owe dues now)
4. Member cost to exhibit in 4 foot booth. $20 $_______________
5. Member cost to exhibit in 8 foot booth. $30 $_______________
(no backdrop, carpeting or drape, standard 110 volt electrical outlets on most wall spaces, island spaces have no outlets.)
6. Member Double Booth (same description as above, approx. twice the size; one discount per contract) $50 $______________
7. Non-Member cost to exhibit in 8 foot booth. $55 $_______________
(no backdrop, carpeting or drape, standard 110 volt electrical outlets on most wall spaces, island spaces have no outlets.)
I will______/will not_______ need a Community Center table (3’x8’) no cost
Total Amount Enclosed $_______________
First choice of space: #___________. If that space is already taken, second choice: #____________; third choice: #______________.
I will take any space that is available: __________.
8. Do you plan on having an activity for demo at your booth? Activity:___________ Demo:__________
9. Single check-out location. This year the club will offer a credit card machine for purchases. You may use the service, but it is not required that exhibitors do so. The RAA treasurer will send a check for profits from sales to each artist. Please allow up to two weeks to receive your check after the show.
10. Payment:
a) Total payment must accompany this signed contract.
b) Check should be payable to Ridgefield Art Association
c) There will be no refund with cancellation. Forfeited funds will go to the RAA Scholarship Fund.
11. Move In/Out:
a) Move in for the show: Thursday, May 2, 2011: 1:00 to 5:00 PM (set up by 5:00 PM to be included in judging)
b) Move out for the show: Saturday, May 4, 2011: 5:00 to 6:30 PM
12. Exhibit Days Meet the Artists and Sale: Friday, May 3, 2011: 6:00 PM to 9:00 PM
and Hours Show and Sale: Saturday, May 4, 2011: 10:00 AM to 5:00 PM
Exhibitors may enter the show at 5:00 p.m. on Friday and 9:00 a.m. on Saturday
13. Registration: Registration is on a first come, first serve basis. Please try to register as soon as possible.
14. Booth Location: Please choose a first, second, and third choices of space from the enclosed chart. Locations are subject to availability, and the Show Coordinator reserves the right to place exhibitors in an appropriate area. Spaces will be allocated on a first come/first
served basis, with priority given to members who attended the January RAA meeting and signed an ‘intention to show list.’ Any special space needs requirements should be cleared with the RAA president and/or sign-up committee.
15. Exhibit Space: Ridgefield Art Association will provide contracted square footage, and a table if needed, within the exhibit hall. Floor and table covers are not provided. Absolutely nothing is to be taped or nailed to the walls – use the picture rail near the ceiling
to suspend paintings by wire, chain, or fish line. Repair of damage to walls must be paid by the Exhibitor.
16. Publicity: Publicity materials will be supplied by Ridgefield Art Association at no cost to exhibitors. Invitations may also be sent via e-Mail. Please keep a copy for your records.
17. Rules and Regulations:
a) No exhibitor shall assign or share the exhibit space without the expressed written consent of the Ridgefield Art Association. Limit of 2 artists per numbered space.
b) There will be no smoking allowed in the hall at any time.
c) No food or beverages may be served or sold without the express written permission of Ridgefield Art Association.
d) Ridgefield Art Association will provide a credit card machine for buyers. Each vendor is solely responsible for collecting and paying any and all sales or business taxes incurred at this show. Tax will not be added to the receipt - the exhibitor is responsible for including tax in his/her price. (8.2%) A 3% fee will be charged on all sales to cover cost of the machine.
e) The exhibitor will guarantee that either (1) their work is entirely original, or (2) if the work is not original (for any reason), the Artist guarantees that he/she is not infringing on anyone else’s rights.
18. Fire Code: By order of the Fire Marshal, all booth decorations shall be non-combustible or flame retardant. All extension cords used during the show must be commercial 3-prong grade. No home-style extension cords are permitted.
19. Liability & Exhibitor’s use of space provided under this agreement shall be at the Exhibitor’s sole risk of all loss and damage whatsoever. Indemnities: Ridgefield Art Association shall not be liable or responsible for any loss, damage, death or injury resulting thereto. All claims of any such loss are hereby waived by the Exhibitor. Exhibitors are advised to obtain insurance to cover exhibit material against damage and loss and public liability insurance against injury to the person or property of others.
20. Security: Ridgefield Art Association will exercise reasonable care for the protection of the Exhibitor’s materials and display, but the Exhibitor assumes all obligation of risk or loss at all times.
21. Clean up: It is required that each exhibitor help clean up the hall after the show, sweep floors, shake out rugs, replace tables, chairs, and pictures to their required locations, etc. This should not take long if everyone helps.
22. Authorized The Exhibitor, named above, acknowledges the rules, regulations and legal implications of this entire contract. This contract is legally binding between the Exhibitor and Ridgefield Art Association according to the terms and conditions specified herein upon its acceptance by Ridgefield Art Association. This constitutes the entire agreement between the Exhibitor and Ridgefield Art Association and no other agreements should be deemed to exist or binding upon either party. Any and all changes to this agreement must be in writing and approved by Ridgefield Art Association. Ridgefield Art Association reserves the right to
cancel this agreement at any time for any reason.
23. Awards All artwork installed by 5:00 PM on Thursday will be included in judging. Two categories: 2-dimensional and 3-dimensional.

There will be a 1st, 2nd, 3rd place award, and honorable mentions in each category. There will also be a People’s Choice Award, and Awards presented to our Scholarhip Fund Sponsors.
Exhibitor’s Signature: _________________________________________________________________________________________
Print name, please: __________________________________________________________ Date:_____________________________
Accepted for Ridgefield Art Association:__________________________________________________________________________
Date: ________________________________

Please return signed contract by March 31 Ridgefield Art Association
with full payment to:
    c/o Patricia Thompson/ RAA Show Sign-up
    PO Box 746
    Ridgefield, WA 98642

Questions? Patricia Thompson
360 931 9573
Bruce Crockett
360 607 9848

* Washington State Temporary UBI Application can be found online at:

for office use only
Ridgefield Art Association: Ridgefield Community Center

Artist Name:__________________________________
210 North Main (please don’t send money to this address)
Ridgefield, Washington 98642 Entry fee received:________________________
Space #___________Inventory#_____________
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